Moving Made Easy
A commercial relocation is nothing like a residential move. Commercial relocations entail far more planning, attention to detail and are very time consuming. Company coordinators can become overwhelmed as time spent on planning and sourcing vendors impacts their productivity.
Seamless moves require:
- Developing a master relocation schedule.
- Developing a relocation budget and tracking costs.
- Creating a comprehensive move inventory list.
- Addressing temporary seating solutions for phased construction and interim moves, if required.
- Preparing a move logistics plan.
- Selecting a moving company, preferably through a competitive bid process.
- Developing a chain of custody plan for sensitive file relocation.
- Establishing a relocation team utilizing members from each department.
- Conducting move/packing seminars with staff to ensure a smooth transition.
- Arranging purge-days for staff to dispose of unnecessary items.
- Coordinating resources for computer/phone de-cabling, relocation and hook-up with the IT Department.
- Coordinating with outside vendors regarding the relocation of copiers, plants, snack machines, drink machines, coffee and water.
- Meeting regularly with project team.
Don’t forget the employees!
Successful moves include building enthusiasm and encouraging employee participation in the move efforts. Keeping staff informed of what’s happening and what they can expect is critical to overcoming resistance to change. And it doesn’t hurt to make the process fun and inclusive. We’ve done everything from letting employees vote on what chairs the company will purchase, to taking group mock commutes on SEPTA, to compiling welcome packets with local maps, attractions and amenities.
Successful moves come down to planning before anything ever gets packed or moved. Coordinate closely with the construction team as delays can impact move dates and costs. For example, if furniture can’t be installed as planned you may have to pay double-handling fees for storage and re-delivery. Prepare and post comprehensive directional signage prior to the move. This helps the moving company know exactly where to go. Make sure you have an on-site presence during the move to answer questions and resolve issues, and have a complete contact list with you. Hire moving companies with great references and a good supervisor-to-worker ratio. Don’t forget about post move items; let employees know how to submit issues, needs and accolades.